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Financial Reports and Club Spending

Monthly Financial Reports 
We create monthly financial reports to illustrate how our club's funds are spent to help our members and our club grow. They are available here for your viewing pleasure. 

Club Spending

Accounts


UW-MUN has three accounts that your money goes to. There is the general fund, which most conference, party, or merchandise costs are paid to and paid with to attend the conference. There is also the scholarship account and has money added to it from donations or when the club decides that there needs to be more money available. Lastly, there is the member credit account, where money is removed or added from the general fund, depending upon your personal use of those that have member credit with the club. All these accounts are unassociated with WASMUN finances.



Use of Money


When you pay for a conference, your money goes toward to almost all expenses of the conference, with the exception of leisure activities, food, plane tickets, and in-city transport. A good representation of what would be part of the cost of a conference would be  

  • Delegation fee (for example, $100)

  • Delegate fee (for example, $50 per delegate)

  • Driving or train expenses (gas refunds for the drivers, often delegates themselves) (for example, $88.92 per car on average with usually 5 people per car)

  • Lodging (For example, $127 per room, per night, with usually 4 to 5 people per room)

  • Fees for the social (For example, $5)

  • A surcharge, in case some extra expenses occur (such as the discount hotel prices for the conference running out and having to pay full price or less delegates attending then we paid delegate fees for) (example: $6)

  • Any taxes

  • All of these amounts depend by conference, and often a few of these costs may not even be relevant to the conference and other costs may be. Specific case-by-case scenarios can be explained once planning for the conference has begun.


Each time we prepare for a conference, we must budget for a certain number of delegates. If we estimate more will attend than we expect, we would not be able to cover the full cost of group payments, such as the delegation fee (which remains the same no matter the size of the delegation) and will have a net loss from the conference. If we estimate that fewer delegates will attend, we will have a net profit. This profit keeps money in the general fund (see “accounts”) in case of unexpected charges and money that we can move into the scholarship fund. Another source of income is through the transaction fee with the square reader. Square only charges 2.75%, but we add the .25%.


Conferences


In this section we will present the breakdown of costs for each conference this year. If you have any questions or concerns, please email Milica Milovanovic at operations@uw-mun.org, and she will answer as soon as possible.

NWMUN-Seattle (November 20-22, 2015)

Breakdown of price for entire delegation:

  • $50.00 delegation fee

  • $50.00 delegate fee

  • $5.00 per delegate for delegate social


Breakdown of price for delegate:

  • $50.00 delegate fee

  • $5.00 delegate social

  • $2.00 contribution to delegation fee and added operational fee for UW-MUN (see “Use of Money” under “Club Spending”)

    • Note: The $2 is based on 30 delegates predicted to attend the conference.

  • Total cost: $57.00

    • Note: All delegates initially paid $62.00 due to the fact that we were unsure of what the delegate social fee would be. When we were informed of the true price of the delegate social, we returned the $5.00 in the form of member credit for all of those who paid the $62.00 initial price.


ENDING expenses and profits for UW-MUN:

  • Total delegate payments to UW-MUN: $3,034.08

  • Total UW-MUN payments to conference: $3,075.00

  • Net for UW-MUN for general fund: -$40.92

    • Note: Losses due to UW-MUN paying initially for 55 delegates to attend, but only finding 53 delegates to attend

UBCMUN (January 8-10, 2016)

The numbers below are approximations and estimates according to conversion rates and time of budget made, gas prices, and records from past attendance of UBCMUN

Breakdown of price for entire delegation:

  • $80.00 CAD delegate fee (approximately $61 USD, depending on day payment made)

  • $88.92 gas refund and parking ticket per car (approximation with current gas prices)

  • $127.00 per hotel room per night (Original Estimates) (Taxes not included)

  • $10.00 social fee


Breakdown of price for delegate:

  • $61.00 delegate fee

  • $22.23 fee per passenger of car (predicted 4 passengers per car)

  • $101.60 per delegate for hotel room (predicted 4 delegates per room)

  • $10.00 social fee

  • $6.00 added operational fee for UW-MUN (see “Use of Money” under “Club Spending”)

  • Total cost: $200.83 rounded up to $201.00


ENDING expenses and profits for UW-MUN:

  • Total delegate payments to UW-MUN: $6,635.47

  • Total UW-MUN payments to conference: $6,451.42

  • Net for UW-MUN for general fund: $184.05

NWMUN-Portland (February 13-15, 2016)

The numbers below are approximations and estimates according time of budget made, gas prices, and records from past attendance of past attendance of NWMUN-Portland

Breakdown of price for entire delegation:

  • $50 delegation fee

  • $45 delegate fee

  • About $99 gas refund and parking ticket per car (approximation with current gas prices)

  • $172.26 price of hotel room per night, with tax


Breakdown of price for delegate:

  • $45 delegate fee

  • $9.03 contribution to delegation fee and operational fee for UW-MUN (see “Use of Money” under “Club Spending”)

    • Note: The $9 is based on 15 delegates predicted to attend the conference.

  • $24.75 fee per passenger of car (predicted 4 passengers per car)

  • $71.22 per delegate per hotel room (predicted 4 delegate per room)


ENDING expenses and profits for UW-MUN:

  • Total delegate payments to UW-MUN: $2,101.00

  • Total UW-MUN payments to conference: $1,727.93

  • Net for UW-MUN for general fund: $373.07


NMUN-New York Conference A (March 20-24, 2016)

Breakdown of price for entire delegation:
  • $250 delegation fee

  • $135 delegate fee

  • $327.818 price of hotel room per night, with tax

  • $35 deposit, 3.5% charge

  • $3.29 faxing information


Breakdown of price for delegate:

  • $135 delegate fee

  • $26.75 contribution to delegation fee and operational fee for UW-MUN (see “Use of Money” under “Club Spending”)

  • $378.25 per delegate per hotel room


Fundraising:
  • GoFundMe money raised: $425.20

  • Money reimbursed for each delegate: $35.00


Expenses and Profits for UW-MUN:
  • Total delegate payments to UW-MUN: $6991.60

  • Total UW-MUN payments to conference: $6960.56

  • Net for UW-MUN general funds: $31.04

CHOMUN (April 21-24, 2016)

Breakdown of price for entire delegation (Cost based on 10 delegates paid for, but only 9 delegates attended. These are only estimates for the social fee and the hotels. The hotel may have a higher tax per night, per room, and there may not be a social fee added on. These numbers will be adjusted accordingly.)

Breakdown of price for entire delegation:

  • $110.00 delegation fee

  • $240.17 per hotel room per night (Taxes included)

  • $10.00 social fee per delegate


Breakdown of price for delegate:

  • $85.00 delegate fee

  • $19.90 contribution to delegation fee and operational fee for UW-MUN (see “Use of Money” under “Club Spending”)

  • $160.10 per delegate for hotel room

  • $10.00 social fee

  • Total cost: $275.00


Expenses and Profits for UW-MUN:

  • Total delegate payments to UW-MUN: $2,475.00

  • Total UW-MUN payments to conference: $2491.00

  • Net for UW-MUN for general fund: -$16.00


S|CON (May 14-15, 2016)

Breakdown of price for entire delegation:

  • $40.00 delegation fee

  • $40.00 delegate fee


Breakdown of price for delegate:

  • $40.00 delegate fee

  • $3.00 contribution to delegation fee and operational fee for UW-MUN (see “Use of Money” under “Club Spending”)

  • Total cost: $43.00


Expenses and Profits for UW-MUN:

  • Total delegate payments to UW-MUN: $688.28

  • Total UW-MUN payments to conference: $680.00

  • Net for UW-MUN for general fund: $8.28

 
Fundraising

Rick's Cafe (October 30, 2015)
  • Waffle cost:
    • Cost from buying waffle making supplies: $10.46
  • Profits:
    • Profits from selling waffles: $22.00
    • Tips from selling ice cream: $6.00
  • Total Net Profits:
    • Total profits: $17.54
    • Total profit for general fund: $8.79
    • Total profit for member credit: $8.75
      • Member credit per member: $1.75
Founder's Day (November 23, 2015)
  • Costs of event:
    • $125.89 for food
    • $171.52 for room in the HUB
  • Profit made from event:
    • Tickets: $249.67
    • Donations: $412.08
  • Total Net Profits:
    • Net for general fund: -$47.74
    • Profit for scholarship: $412.08
Rick's Cafe (January 29, 2016)
  • Profit made from event:
    • Tips: $35
    • Donations: $14
  • Total Net Profits:
    • Total profits: $49
    • Total profit for scholarship fund: $31.5
    • Total profit for member credit: $17.5
      • Member credit per member: $2.50
Kegger (February 27, 2016)
  • Costs of event:
    • $259.38 for food and drink
  • Profit made from event:
    • $713.04
  • Total Net Profits:
    • Net: $453.66
    • Profit for scholarship: $226.83
    • Profit to donate for International Rescue Committee Seattle: $226.83
S|CON (May 14-15, 2016)

Costs of Events:

  • Rooms: $775.00

  • Advertising: $38.33

  • Keynote Speaker Gift: $50.00

  • Printing: $83.95

  • Staff Food: $133.97


Profits Made from Event:

  • UW-MUN: $680.00

  • Western Washington University: $310.40

  • Kwantlen Polytechnic University: $40.00

  • Bellevue College: $120.00


Total Net Profits:

  • Total Cost of Event: $1,081.25

  • Total Profits of Event: $1,150.40

  • Profits for UW-MUN: $69.15


Activities


Pizza and Badminton (April 6, 2016)
  • Costs of event:
    • $66.28 for food and drink
  • Profit made from event:
    • $45.04
  • Total Net Profits:
    • -$21.24
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